Proposal Operations Specialist

San Diego, CA
Full Time
Depot
Mid Level
DUTIES AND RESPONSIBILITIES

Centurum is seeking a Proposal Operations Specialist!  Primary functions include the following:
  • Develop and maintain all documents and databases used in the Business Development department.
  • Maintain document control and status of Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), Capability Matrices, Waterfall reports, etc.
  • Manage corporate Customer Relationship Management (CRM) tools.
  • Interface with internal departments and teaming partners throughout the capture and solicitation process to coordinate documenting strategies, approaches, and deliverables.
  • Assist with all pre-proposal preparation and capture activities, including research into current contract efforts utilizing resources such as Long-Range Acquisition Forecasts (LRAFs), FPDS-NG, FOIA Requests, Unanet, GovWin, and SAM.gov.
  • Build capability matrix based on a Performance Work Statement (PWS) or Statement of Work (SOW).
  • Support the recruiting department with developing job requisitions.
  • Record action items and communicate due dates according to the proposal schedule.
  • Maintain a proposal knowledge base, capture lessons learned, and implement improvements to the proposal process, templates, and content.
  • Participate in all aspects of proposal volume development, including, but not limited to, writing, editing, charts, tables, graphs, and production efforts from assignment and receipt of solicitation through delivery and receipt of the proposal by the customer.
  • Perform technical editing and proofreading of written material, write new material or rewrite historical material, and perform quality checks of proposals while meeting tight deadline constraints.
  • Update documents and distribute them and Q&As to all teaming partners.
  • Assist with 100% on-time delivery of compliant proposals on all assigned opportunities.
  • Coordinate with proposal teams to establish and execute capture and proposal strategy.
  • Assist with coordination and organization of the corporate Quality Management System (QMS) to include document control and audit assistance.
REQUIRED SKILLS/YEARS OF EXPERIENCE
  • 5+ years of relevant professional experience in Business Development for a Government Contractor.
  • Proposal experience on a variety of competitive opportunities, including a relevant mix of program types, complexities, products, technologies, and customers.
  • Demonstrated experience in consolidating and managing team developed content ensuring compliance, quality, and timeliness.
  • Strong organizational management skills and attention to detail.
  • Team player and team builder.
  • Ability to work in a matrixed environment with all levels of the organization, up to and including senior management.
  • Flexible to work a schedule that may include evenings and weekends, as required during proposal writing.
  • Capable of generating briefing and presentation materials/slides.
  • Function effectively in a fast-paced, deadline-driven environment.
  • Work with little direction and handle multiple tasks.
  • Have a minimum novice knowledge and experience of MS Office business applications and experience working with Virtual Proposal Center, SharePoint, or other proposal management tools.
  • Experience in managing and enforcing version control policies and procedures in a cloud-based environment or SharePoint.
  • Ability to manage competing priorities in a complex environment.
  • Demonstrated analytical, reasoning, planning, and problem-solving abilities.
  • Excellent time-management, organizational, and record-keeping skills.
  • Energy, enthusiasm, and a team-focused mentality with proven abilities to work collaboratively and think strategically.
  • Must be able to obtain and maintain U.S. DoD Secret Security Clearance required for hire, and to be maintained throughout employment.

PREFERRED SKILLS
A bachelor’s degree in business administration, business management, marketing, English, or communications.

REMARKS
Must have better than average experience with Microsoft Office products.
Must be able to communicate effectively in English, both verbally and in writing.
Must be able to interface effectively with all levels of technical and management personnel.

Compensation: $38.47 - $57.70 an hour.
Compensation for positions at Centurum vary depending on a wide range of factors including, but not limited to, location, responsibilities, skill set, and level of experience.

EOE M/F/Disability/Veteran

***When responding to this posting please reference job # SD24-01 Proposal Operations Specialist***
 

Benefits

Full-time employees are eligible for the following benefits enrollment from their date of hire:

  • Health Insurance - Centurum provides insurance for employee and dependent in a comprehensive package. Coverage for vision care is included. This option is available on a cost-sharing basis.
  • Dental Insurance - Available in conjunction with Health Insurance for an additional cost. Provides oral maintenance care for employee and dependent.
  • Basic Life Insurance - Company provided benefit for all full-time employees.
  • Supplemental Life Insurance - Optional life insurance coverage to employees at group rates.
  • Dependant Life Insurance - Optional coverage for dependents at a group rate.
  • Long Term Disability Insurance - Optional coverage available to employees at group rates.
  • Vacation and Sick Leave - Leave accrual is determined by length of service.
  • Holidays - The company observes ten paid holidays each year.
  • Retirement 401(k) Plan - Centurum’s corporate benefits package includes 401K with a company bi-weekly match and a year-end profit sharing company match for all eligible employees. Investments can be made into selected funds under this plan.

Centurum is an Equal Opportunity Employer, providing employment opportunities for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship or any other characteristic protected by U.S. law. Centurum makes reasonable accommodations for persons with disabilities.

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