Human Resources Assistant (Project Analyst)

San Diego, CA
Full Time
Human Resources
Mid Level

DUTIES AND RESPONSIBILITIES

Seeking an HR Assistant with 3+ years of experience. The ideal candidate will have experience working in a government contracting environment and with California labor law. Qualified candidate will provide support to the Human Resources Department with the following duties:

Primary Responsibilities

  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Process background and reference checks.
  • Prepare new hire packets and conduct new hire onboarding.
  • Track, coordinate, and author annual performance reviews.
  • Maintain accurate and up-to-date files, records, and documentation.
  • Upload and maintain employee resume updates in the Centurum Employee Management System (EMS).
  • Coordinate and arrange meetings, prepare agendas, reserve conference rooms, and prepare facilities.
  • Support data collection and reporting activities.
  • Perform periodic audits of HR files and records.
  • Scan, make copies and assemble correspondence or other printed materials.
  • General office assistance as needed for typing, filing, and faxing.
  • Support with planning and set up of company events.
  • Perform other duties as assigned by management.
Backup Assistance Responsibilities
  • Assist with employee benefits enrollment and employee programs.
  • Assist with maintaining legal compliance by monitoring applicable federal and state labor laws and posting requirements.
  • Assist with providing federal and state mandated training as needed.
  • Assist with Workers Compensation, Unemployment and other case records and claims.
  • Assist with employee status changes, performance reviews, promotions, and merit increases.
  • Assist with administration of leaves. Leave types can include Short & Long-Term Disability (STD & LTD), Pregnancy Disability Leave (PDL), Paid Family Leave (PFL), Family Medical Leave (FML) and other Leave of Absences (LOA).
  • Post new job requisitions and assist with recruitment.
  • Collect and track applicant resumes in compliance with Affirmative Action Program (AAP) guidelines.
  • Maintain Applicant Tracking System (ATS) workflows up to date.
  • Prepare and coordinate travel for both office and field staff to include booking and process travel expenses.
  • Reception duties, switchboard telephone; greet visitors and implement visitor controls.
  • Prepare and facilitate incoming & outgoing shipping using FedEx, USPS, and UPS.
REQUIRED SKILLS / YEARS OF EXPERIENCE
  • Minimum of 3 years current experience supporting Human Resources.
  • Thorough knowledge of California employment-related laws and regulations.
  • Working knowledge of legal compliance including Wage and Hour laws, and accommodations/ADA, benefits, payroll, workers’ compensation, and OSHA compliance.
  • Must have excellent interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy.
  • Must have the ability to independently prioritize and complete tasks and projects within a set timeline under pressure while adapting to changing priorities.
  • Must possess excellent organization, time management, and follow-through skills.
  • Ability to review and process personnel transactions rapidly and accurately with a high level of attention to detail.
  • Punctual, reliable and detail oriented with excellent verbal and written communication and organizational skills.
  • Must be a team player, self-sufficient, and highly motivated.
  • Ability to accept tasking from multiple personnel and sources while being flexible, adaptable, and demonstrating an ability to problem solve.
  • Positive, professional attitude and presence with the ability to interface effectively with all levels of office, technical and management personnel both inside and outside of the organization.
  • Additional requirements include experience in MS Office Suite, Word, Excel, Outlook, PowerPoint, and Internet browser applications.
  • This position requires a Secret US DoD security clearance.
PREFERRED SKILLS
  • Associate degree in Human Resources or Business Administration preferred.
  • HR experience in government contracting environments.
  • Experience with Service Contract Act (SCA) highly desirable.
  • Experience using Costpoint and Deltek a plus.
REMARKS
  • This position is Full-time.
  • Compensation: $27.00 – $30.00 an hour. Compensation for positions at Centurum vary depending on a wide range of factors including, but not limited to, location, responsibilities, skill set, and level of experience.
  • Contract Labor Category: Project Analyst
***When responding to this posting please reference job #SD25-38***

Benefits

Full-time employees are eligible for the following benefits enrollment from their date of hire:

  • Health Insurance - Centurum provides insurance for employee and dependent in a comprehensive package. Coverage for vision care is included. This option is available on a cost-sharing basis.
  • Dental Insurance - Available in conjunction with Health Insurance for an additional cost. Provides oral maintenance care for employee and dependent.
  • Basic Life Insurance - Company provided benefit for all full-time employees.
  • Supplemental Life Insurance - Optional life insurance coverage to employees at group rates.
  • Dependant Life Insurance - Optional coverage for dependents at a group rate.
  • Long Term Disability Insurance - Optional coverage available to employees at group rates.
  • Vacation and Sick Leave - Leave accrual is determined by length of service.
  • Holidays - The company observes ten paid holidays each year.
  • Retirement 401(k) Plan - Centurum’s corporate benefits package includes 401K with a company bi-weekly match and a year-end profit sharing company match for all eligible employees. Investments can be made into selected funds under this plan.

Centurum is an Equal Opportunity Employer, providing employment opportunities for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship or any other characteristic protected by U.S. law. Centurum makes reasonable accommodations for persons with disabilities.

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