Administrative Assistant - xDMS

San Diego, CA
Full Time
xDMS
Entry Level
DUTIES AND RESPONSIBILITIES
Centurum is looking for an Administrative Assistant with two (2) years of related administrative experience.  In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), the Administrative Assistant will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records, and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.  Duties may include processing purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports; collects and processes expense reports and vendor invoices into automated accounting system.  Serve as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as outside contacts such as customers, vendors, and subcontractors. 
REQUIRED SKILLS/YEARS OF EXPERIENCE
  • 2 years current or other relevant experience supporting Executive staff as well as Program Managers and Engineers with document preparation and presentation, communications, scheduling, maintaining office standards and records, meetings support, and maintaining business protocols in an office environment.
  • Punctual, reliable and detail oriented with excellent verbal and written communication and organizational skills.
  • Ability to accept tasking from multiple personnel and sources while accomplishing each task in a timely manner.
  • Positive, professional attitude and presence with the ability to interface effectively with all levels of office, technical and management personnel both inside and outside of the organization.
  • Coordinate and schedule meetings, conference calls and appointments for office staff.
  • Proficiency in the use of general office equipment, such as personal computers, printers, and scanners.
  • May require proficiency in the use of specialized software applications, depending on job assignment.
  • Working knowledge of company’s Supply Chain Risk Management (SCRM) policies and procedures.
  • Knowledge of company policies and procedures, and a familiarity with the business operations of assigned office/group.
Education: High School Diploma or GED
Travel Required: 0%
Work Location: San Diego, CA
This position is required to have and maintain a Secret US DoD security clearance.

PREFERRED SKILLS
Associate’s Degree is preferred.

REMARKS
Must be able to communicate effectively in English, both verbally and in writing.
Must be able to interface effectively with all levels of technical and management personnel.

Compensation: $37.50 - $44.71 an hour.
Compensation for positions at Centurum vary depending on a wide range of factors including, but not limited to, location, responsibilities, skill set, and level of experience.

EOE M/F/Disability/Veteran

***When responding to this posting please reference job # SD24-15 Administrative Assistant (xDMS)***
 

Benefits

Full-time employees are eligible for the following benefits enrollment from their date of hire:

  • Health Insurance - Centurum provides insurance for employee and dependent in a comprehensive package. Coverage for vision care is included. This option is available on a cost-sharing basis.
  • Dental Insurance - Available in conjunction with Health Insurance for an additional cost. Provides oral maintenance care for employee and dependent.
  • Basic Life Insurance - Company provided benefit for all full-time employees.
  • Supplemental Life Insurance - Optional life insurance coverage to employees at group rates.
  • Dependant Life Insurance - Optional coverage for dependents at a group rate.
  • Long Term Disability Insurance - Optional coverage available to employees at group rates.
  • Vacation and Sick Leave - Leave accrual is determined by length of service.
  • Holidays - The company observes ten paid holidays each year.
  • Retirement 401(k) Plan - Centurum’s corporate benefits package includes 401K with a company bi-weekly match and a year-end profit sharing company match for all eligible employees. Investments can be made into selected funds under this plan.

Centurum is an Equal Opportunity Employer, providing employment opportunities for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship or any other characteristic protected by U.S. law. Centurum makes reasonable accommodations for persons with disabilities.

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